Job Title: Finance & Administration Manager

Location: San Jose, CA (Close to Metro/Airport Station)
Reports to: CEO / CFO / Executive Director
Employment Type: Full-time / On-site

Position Summary:

We are seeking a highly motivated and experienced Finance & Administration Manager to oversee all aspects of financial operations, HR administration, insurance, and compliance for our U.S. entity. This role requires strong leadership, a deep understanding of U.S. GAAP (or IFRS), and the ability to manage cross-functional responsibilities in a fast-paced business environment. The position will also serve as a key liaison with our headquarters in Korea and external partners including auditors, tax advisors, and banks.

Key Responsibilities:

1. Finance, Accounting & Tax

• Manage and oversee daily financial operations including accounts payable/receivable, cash flow, and general ledger maintenance.
• Prepare monthly, quarterly, and annual financial statements in accordance with GAAP (or IFRS, as applicable).
• Lead the budgeting and forecasting process and monitor performance against the approved budget.
• Ensure timely and accurate tax filings (federal, state, and local), including 1042, 1099, and tax provisions.
• Coordinate with external auditors and tax advisors for audits and year-end closings.
• Maintain and enhance internal controls and accounting policies to ensure accuracy, compliance, and efficiency.
• Provide financial analysis and recommendations to support business decisions and strategic planning.
• Monitor key financial KPIs and performance metrics, and provide regular reports to management and headquarters.
• Maintain accounting systems and related software (e.g., QuickBooks, Sage Fixed Assets), including vendor contracts and system settings.

2. Human Resources & Payroll

• Administer payroll processes across all entities, including wage garnishments, tax withholdings, and employee benefits.
• Manage 401(k) plans including funding, compliance testing, and reporting.
• Oversee employee onboarding/offboarding, background checks, and compensation contracts.
• Ensure compliance with federal and state labor laws and implement necessary policy updates.
• Provide HR support for employee relations, government inquiries (e.g., child support, liens), and internal guidance.

3. Insurance & Administrative Support

• Manage and renew employee benefits plans (health, dental, vision, disability, etc.) and corporate insurance policies (liability, property, workers' comp, etc.).
• Liaise with insurance brokers and lead requests for proposals (RFPs) during renewal periods.
• Coordinate benefit allocation by entity and manage changes related to life events, terminations, and enrollments.

4. Treasury & Compliance

• Monitor cash positions and manage banking relationships including online banking setup and letters of credit.
• Ensure compliance with internal governance and corporate reporting requirements.
• Complete regulatory filings and economic surveys as required by federal and state agencies.
• Serve as the key point of contact for communication with Korean HQ on finance, tax, and internal reporting matters.

Qualifications:

• Bachelor’s degree in Accounting, Finance, or a related field (CPA or MBA preferred).
• Minimum 10 years of experience in financial and administrative management roles.
• In-depth knowledge of U.S. GAAP, tax regulations, payroll processing, and HR practices.
• Proficiency with accounting and payroll software (e.g., QuickBooks, Sage, ADP).
• Strong organizational, analytical, and communication skills.
• Experience working in a global or Korean corporate environment is a plus.
• Bilingual in Korean and English preferred.

Compensation:

• Estimated base salary: $120,000 – $140,000 (Negotiable)
• Annual performance-based bonus
• Comprehensive benefits package: 401(k) with match, medical/dental/vision insurance, PTO, and more